Volunteer Opportunities - Committees

Looking to grow professionally, expand your network, and make a meaningful impact in the financial aid community? CCCSFAAA offers a variety of volunteer opportunities that fit every interest and skill set. Whether you’re passionate about advocacy, training, event planning, or committee work, there’s a place for you to get involved. Volunteering with CCCSFAAA is a rewarding way to connect with colleagues, strengthen your expertise, and contribute to the success of our profession. Join us and be part of a supportive, engaging community—your involvement makes all the difference!

All committee members must be current members of CCCSFAAA. All committees must be approved by the CCCSFAAA Executive Board.

Committee/Volunteer Interest Form

Awards

Purpose: To solicit nominations from the voting membership for some awards

Establish the calendar for nominations of awards.
Solicit nominations from the voting membership.
Select the recipient of each award and forward to Executive Board for
ratification.
Have award plaques engraved for presentation at annual conference.
Notify recipient of their selection and inform them that the award will be presented at the annual conference.
Executive Board must keep the identity of recipient confidential. Prior notice shall be given to awardees that do not normally attend the conferenceBylaws/Policy & Procedures

Bylaws / Policy & Procedures

Purpose: Ensure CCCSFAAA’s bylaws are current, accurate, and compliant with the Articles of Incorporation and California Non-Profit Corporation Law. Work with the Executive Board to develop policies and procedures that support the bylaws, and keep the membership informed of proposed and approved changes.

Review bylaws regularly and propose updates to the Executive Board and Fiscal Planning Committee.
Prepare and submit a budget to the Fiscal Planning Committee.
Recommend bylaw changes to the Executive Board and/or membership for ratification.
Stay informed on California Non-Profit Corporation Law and ensure organizational compliance.
Notify membership in writing of proposed bylaw amendments, especially those that may affect member rights or officer structure.
Communicate adopted bylaw amendments to the membership.
Inform the Policies and Procedures Committee of any changes that impact existing policy

Conference

Purpose: To develop an informative conference that meets the needs of the Association membership.

Develop a budget and submit to the Fiscal Planning Committee for approval.
In conjunction with the President, select a conference theme
Under the general direction of the Executive Board and the Fund Development Committee develop a conference income and expenditure budget.
Maintain records of all conference budget expenditures and follow standard accounting procedures
Develop and recommend to the Executive Board proposed conference registration and sponsor fees, and solicitation of sponsors and/or exhibitors.
Maintain audit trail for conference financial reporting and record-keeping, documentation, conference evaluations and copies of conference contracts.
In consultation with the President, sign contracts on behalf of the Association establish conference-planning calendar.
Submit periodic conference updates and progress reports to Executive Board and coordinate the solicitation of conference sponsorships and donations.
Prepare and present final report on conference activities and fiscal reconciliation of expenditures at the first Executive Board Meeting succeeding the conference.

Federal Issues

Purpose: To educate the membership concerning federal legislation and propose Association position statements and other methods for the Association to make its voice heard.

Develop a budget and submit to the Fiscal Planning Committee for approval.
Monitor pending federal legislation, NPRM's, policy direction of the US Department of Education, developing task forces.
Assign community college representation, as needed.
Maintain contact with the National Association of Student Financial Aid Administrators and American Community College Association regarding federal issues.
Attend federal meetings, legislative hearings, and provide testimony as necessary on behalf of the Association and the President.
Draft and recommend position responses to the President and/or the Executive Board for the Association on federal issues. Alert membership in a timely manner of the impact and legislative or policy changes that will affect financial aid policies and procedures.
Maintain communication with appropriate issues personnel at the Chancellor's Office and CSAC regarding immerging federal issues and CCCSFAAA's responses. Coordinate with the Past-President to provide training for the Association on federal issues to include on-going training on the legislative process.

Fiscal Planning

Purpose: Develops policy regarding financial matters of the Association and makes recommendations to the Board regarding financial matters of the Association.

Prepare and monitor the annual budget.
Review the general financial position of the Association.
Review budget requests by CCCSFAAA officers and committees.
Assist the CCCSFAAA Treasurer with policy issues pertaining to accounting procedures, budget, and audits.
Review all audits of the Association.
Study and make recommendations on the organization's investments.

Nominations and Elections

Purpose: To solicit nominations from the voting membership for the Office of President-Elect, Vice-President, Treasurerelect and Secretary; select two candidates for each office from nominees; and conduct elections in accordance with California NonProfit Corporation Laws

Develop and submit an annual budget to the Fiscal Planning Committee.
Establish nomination and election timelines; prepare and distribute nomination materials; notify membership of open positions.
Review nominations, select two candidates per office, and request Executive Board ratification of the ballot.
Conduct elections in accordance with California Non-Profit Corporation Law and inform membership when ballots and candidate statements are posted.
Summarize electronic voting results, request Executive Board ratification, and announce results to the membership.
Notify all candidates of outcomes; confirm elected candidates’ willingness to serve and encourage non-elected candidates to participate in other roles.
Send congratulatory letters and job descriptions to elected candidates, and thank-you letters to their supervisors.

Scholarships

Purpose: To solicit and review applications and award CCCSFAAA scholarships. Develop a funding mechanism to establish and maintain a minimum of one scholarship per each of the ten (10) regions.

Develop a budget and submit to the Fiscal Planning Committee for approval.
Adhere to established Scholarship Committee procedures.
Review/update the CCCSFAAA Scholarship Application annually.
Post scholarship application on the website and notify each California community college to duplicate as needed for announcement /publication.
Coordinate the review of the scholarship applications and finalize the selection of the recipients for the CCCSFAAA Scholarship with the Regional Representatives.
Notify President of students selected for the scholarship with all the necessary information for a congratulatory letter.
Conduct annual fundraising to replenish the scholarship fund.

State Issues

Purpose: To educate the membership concerning state legislation and propose Association position statements and other methods for the Association to make its voice heard.

Develop a budget and submit to the Fiscal Planning Committee for approval.
Monitor pending state legislation and policy direction of the California Student Aid Commission, California Community Colleges Chancellor's Office, California Community Colleges Board of Governors.
Keep abreast of all state issues that might impact Community College Financial Aid Administrators.
Delegate committee or Association members to attend various statewide meetings, legislative hearings, and provide testimony as necessary on behalf of the Association and the President.
Draft and recommend position responses to the President and/or the Executive Board for the Association on state issues.

Sunshine

Dedicated to creating a warm and welcoming experience for all conference attendees.

Greet guests as they arrive, offer friendly assistance, and ensure everyone feels comfortable and informed.
Provides directions to help participants navigate sessions, events, and conference spaces.
Supports our scholarship fund by helping promote and sell raffle tickets throughout the conference.

Training

Purpose: To assess the training needs of the membership; develop, design, coordinate, and schedule training opportunities for membership; and assist with the program planning of the annual conference

Survey and assess staff and professional training needs of the membership.
Develop appropriate training opportunities and materials for the membership and publish a calendar of events on the website.
Develop a budget and submit it to the Fiscal Planning Committee for approval.
Develop alternative methods for delivering training opportunities for the membership.
Coordinate training opportunities with other associations and agencies.
Pursue joint training opportunities with other associations and agencies.
Develop the program, schedule and coordinate the Spring Training.
Evaluate effectiveness of training activities and training materials.
Write and submit articles to promote and report on training activities.

Web Oversight

Purpose: Serves in an advisory capacity to the Executive Board on matters relating to content, design and function of the association's official website.

Provide timely information and updates via the website.
Provide online registration and payments for the annual conference and training events.
Propose added enhancement to the website